June 2008 www.quaysoftware.co.uk
      Please distribute this newsletter to your colleagues
 

CCD v4.0 Release

Modular Website: Important notice for all Modular Website users

Portal Builder - Case Study

Did you know - How to update your licence

Tax Tables 2008/2009


 

Support Bulletin Issue 3 - Licences and Skandia Contract Enquiry

Training Courses

New Staff

What would you like to see in your newsletter?

Who do I contact at Capita Financial Software (Quay)?



Capita Financial Software (Quay) would like to announce the release of CCD v4.0. This release provides a wealth of enhancements and new features, designed to improve existing functionality and address the requirements of our users.


Many of the developments have been in response to requests from existing users, some addressing the changing needs of their businesses and clients, others responding to the changing environment in which they work. However, all represent an ongoing commitment by Capita Financial Software (Quay) to create solutions that meet the needs of the client.

The CCD pricing structure has been reviewed and Capita Financial Software (Quay) are pleased to advise that from CCD v4.0 the basic package (per user) has been enhanced and will include some additional modules.

Enhanced basic package

  • Client Care Desktop
  • Fact find (optional)
  • Corporate (optional)
  • Quay Document Management (optional)
  • Financial Express Price Feed

New integrations include:

  • Portavista, the new trading platform from Bankhall and Capita
  • Portal Builder, web communication tool
  • ATEB Suitability, the suitability letter writing tool powered by Intelledox (coming soon)

Click here for details

Additional new features include:

  • Improved Security
  • Vista compatibility
  • Improved Virtual Private Network (VPN) capability
  • Extended commission split functionality
  • Shortened Fact find
  • Enhanced charting and reporting ability

Click here for details

The details above represent a sample of the range of developments included in CCD v4.0. These features are designed to enhance the use of the system within a business and ensure that not only is the maximum benefit derived in the short term, but that firms can also plan for the future secure in the knowledge that their technology will continue to evolve in harmony with their needs.

Please see our CCD v4.0 Features and Modifications guide for more details on the new features and system modifications.

If you are interested in upgrading to CCD v4.0, please read on for further information and details on how to request your upgrade.

Hardware, Software and Configuration Requirements

There are specific requirements regarding the hardware and software required to run CCD v4.0 which are important, and if your system does not meet the required specification CCD v4.0 may not function correctly.

For full details of the recommended minimum specification for your Servers and Workstations please click here

CCD v4.0 supports two configurations; CCD Solo for all single user installations and CCD Server/Workstation for all multi-user installations. If you are currently on a Peer to Peer/Workgroup set up, you will need to upgrade to the CCD Server/Workstation configuration.

There are two types of licences available for the CCD v4.0 Server/Workstation configuration:

  • Concurrent licence – required for each user that needs simultaneous access to CCD v4.0. Typically, you will need one licence for each user that regularly accesses CCD v4.0.
  • Guest licence – required for any additional workstations that require CCD v4.0 Workstation to be installed, above the number of Concurrent licences purchased. This type of licence is available at a very heavily discounted rate compared to a Concurrent licence.

The total number of licences purchased (Concurrent plus Guest licences) must be equal to the total number of machines on which CCD Workstation is installed. The CCD system will prevent the total number of users, who are logged onto the system simultaneously, from exceeding the total number of Concurrent licences purchased.

For example, if there are 10 users that need to use CCD but there are 12 machines from which they wish to access CCD – then you will require 10 Concurrent licences and 2 Guest licences.

Adviser Desktop is not available as part of the CCD v4.0 release. Adviser Desktop will continue to be a product supported by our Customer Support Team for clients who wish to remain on an earlier release of CCD. You may wish to consider VPN access as an alternative for remote access.

Training

To support your upgrade to CCD v4.0, a short training session has been created to guide your staff through the major changes and ensure the transition is as smooth as possible.

Attendance for all is strongly recommended and it will be necessary for at least one member of staff to attend.

The training will take the form of a one hour online session at a charge of £150 + VAT, which will be suitable for up to a maximum of four people. If you would prefer a face to face group training session at your site, this can be booked for an additional charge. Bookings will be taken on a first come first served basis, so please book early to avoid delay. Please contact our Training Team for further information:

Email: Training@quaysoftware.co.uk

Telephone: 01279 756086

For full details of the agenda please click here

If you are taking a new option as part of the enhanced basic package for CCD v4.0 it will be necessary for a minimum of one member of staff to be trained on the new option.

Upgrade requests

To request further information, together with confirmation of the new pricing structure, please complete the Enquiry Form and return to the Client Care Team:

Email: clientcare@quaysoftware.co.uk

Fax: 01279 659748

Once the Enquiry Form has been received the relevant documentation, including a new tender, will be issued within 5 working days. To proceed with the upgrade please return the Order Form attached with the tender.

For further information on how CCD v4.0 can support your business, please contact our Sales Department on 01279 756080 or send an email to: sales@quaysoftware.co.uk

TOP


     
 
   

Important communication to all Modular Website customers

You can now upload your Client Agreement in PDF format to your Modular Website

This month we would like to announce a new feature that has been added to the Modular Website product - the ability to upload client agreement documents in PDF format. This feature provides far greater flexibility over the presentation of your client agreement documentation.

We have made this change due to increasing demand from clients to be able to upload detailed and varied client agreement documents, often including tables, which was more difficult and time consuming to produce with the previous facility. In the future it will also be possible to upload other types of legal document in PDF format to your website.

As part of this change we have modified Edit suite Section 28- removing the ability to create and upload a text client agreement document. You can continue to use your existing text client agreement document as normal, however if you would like to amend an existing text document, or create a new one, you will need to create a PDF and upload it in Section 29.

INSTRUCTIONS

To take advantage of this new feature you will need to

  • Create a PDF version of your client agreement;
  • Upload it in the new Edit Suite Section 29 ‘Legal PDFs’ – if you need assistance with this please contact the Customer Support Team (details below).

Once you have uploaded your new PDF client agreement document you will notice that clicking on the client agreement link on any page will launch the PDF document directly.

If you do not already have a PDF creator installed one can be downloaded for free from www.pdfcreator.de.vu.

If you have any questions please contact our Customer Support Team for further information on 01279 756061or send an email to: support@quaysoftware.co.uk

TOP


 
     

Portal Builder

Essential for the effective, compliant administration of adviser firms of over 20 staff

Communication throughout your business can be highly expensive and time-inefficient – Portal Builder could save you up to £100,000 per annum in postage and printing costs.

Connects your organisation and builds a centrally controlled extranet that forms the communication hub within your network

Highlights of Portal Builder:

  • Meet your obligations under TCF more easily by controlling information within your network
  • Save a fortune in production and distribution costs
  • Connects advisers and staff to each other as well as your customers and to product providers
  • Control access to panels and key product information
  • Manage a single, central repository for all your documentation including brochures, applications, compliance, H.R. and sales processes
  • Manage access to tools such as research, risk assessment and asset allocation
  • Create a conduit for compliance, commission and pipeline information
  • Provides varied points of access to information with hierarchical permission
  • Enjoy the protection of state of the art security across all communication
  • Control content from a simple, intuitive edit suite, removing the necessity of employing expensive external resources.

Case Study - Falcon Group

A recent study in the use of a secure Extranet with which to manage member communication demonstrated a saving of over £100,000 per annum in postage and printing costs alone. This validates the use of an Extranet, but the question is how to develop and maintain the content of the site? Content should be managed by people who are empowered by virtue of their management of domains of the business and because of their knowledge of what needs to be communicated – NOT because of their technical ability to author website pages.

Falcon Extranet

As part of a drive to improve communication and to be as technologically efficient as possible, the Falcon Group has introduced an extranet or ‘members only website’ with the help of Capita Financial Software (Quay).

The Falcon Extranet has many advantages

“It is very simple to operate, offers superb functionality and is such a cost-efficient communications tool that we expect it to pay for itself in time, postage and printing within the first 6-9 months.

What we now have is a massively efficient communications tool. The extranet hosts a library of information including training manuals, company forms, Fact finds and supplementary questionnaires.

When new legal/compliance or any other important information needs to be sent to members, we simply post a global email to them.

It’s an end to the ‘paper nightmare’ that we used to experience and we’re expecting to slash our annual postage bill which previously amounted to £100,000 per annum. What’s more, the feedback from our members is extremely positive.

We have appreciated Capita Financial Software’s approach of developing these things incrementally. This means that we get our advisers comfortable with one innovation at a time and that they know their way around the technology before we introduce the client database.”

Julian Telling
Group Director

For further information on Portal Builder please contact our Sales Team on 01279 756080 or send an email to: sales@quaysoftware.co.uk

TOP


Did you know?

How to update your licence

Click here to download the PDF

For further information on any of these issues, please contact our Customer Support team on 01279 756061 or send an email to: support@quaysoftware.co.uk

TOP

 

     
   

Tax Tables 2008-2009

Further amendments have been made to the Tax Tables in accordance with HMRC guidelines.

Please follow the instructions below to update your system..

INSTRUCTIONS

Go to Set up>Tables, select the 2008/09 entry. Increase the basic personal allowance from £5,435 by £600 to £6,035.

Select the Tax Band tab and reduce the chargeable limit to £34,800.


If you have still to download the 2008/09 Tax Table please click on the links below for instructions on importing the data and to access the file containing the new Tax Table:

1.) Importing the 2008-09 tax table

2.) Tax tables

Once you have downloaded the Table please follow the instructions above for amending the rates.

If you have any questions please contact our Support Team for further information on 01279 756061 or send an email to: support@quaysoftware.co.uk.

TOP

 

   

Support Bulletin Issue 3

Please click on the link below to access our latest Support Bulletin.

This includes updates on Licences and Skandia Contract Enquiry

The link relating to the amended tax tables in the Support Bulletin has now been superseded by the information on tax tables in this Newsletter.

Click here to download the Support Bulletin

For further information on any of these issues, please contact our Customer Support team on 01279 756061 or send an email to: support@quaysoftware.co.uk

TOP

 

     




Training Courses

Commit to making Client Care Desktop really work for you!


If you are interested in training new staff, or further developing your firm’s skills with CCD, the following Public Courses will be taking place in July and August

July 2008

Course Dates Location
Getting Started Course July 1st and 2nd Bishop's Stortford
Compliance July 3rd Bishop's Stortford
Knowledge Builder July 8th Coventry
Knowledge Builder July 10th Bishop's Stortford
Getting Started Course July 15th and 16th Coventry
Commissions & Fees July 17th Bishop's Stortford

August 2008

Course Dates Location
Getting Started Course August 5th & 6th Bishop's Stortford
Compliance August 12th Coventry
Knowledge Builder August 14th Bishop's Stortford
Getting Started Course August 19th & 20th Coventry
Commissions & Fees August 21st Bishop's Stortford
Compliance August 28th Bishop's Stortford

The cost (per day) for standard classroom courses is £200 (plus VAT) per delegate, therefore the cost of the two-day Getting Started course is £400 (plus VAT) per delegate*.

All of our courses come with a comprehensive user guide and CPD certificates, upon completion.

Private Courses:

Many of our clients hire out our training facilities in our head office at Bishop's Stortford for private courses and this facility will also be available in the Coventry Centre. The cost of this is £750 (plus VAT per day*) and includes a light lunch and refreshments during the day and, of course, the trainer to conduct the session!

We can accommodate up to 8 delegates on a private course and we are happy to work with you to create an agenda for the training to ensure that the content of the day(s) you book meets your business needs.

*Please note that all training days, whether classroom or private, are from 10.00–16.00.

Please contact our Training and Consultancy team to discuss your options on 01279 756086
or send an email to: training@quaysoftware.co.uk

TOP



New Staff

Tracy Harrington joined Capita Financial Software (Quay) two years ago as a receptionist before working her way into a Sales Support Administrator position. After working within the Sales team for some time Tracy, who has an NVQ in Customer Service, decided to have a change in direction and join the Client Care team as Client Care Assistant/Administrator. As well as Client Care, her duties include Health and Safety and HR administration. Since leaving school Tracy has worked in Sales for various companies including 3 years as an Internal Sales Assistant for an engineering plastics company, which mainly involved relationship building with the company’s largest clients. She is now looking forward to using her skills to support clients in her new role.

Simon Onley has joined the Customer Care Team, reporting to Sharon Milham. Simon attended North Herts College for two years and achieved a HND in Business. Since leaving college Simon has worked for financial advisors and lenders within the financial industry for 8 years before joining Capita Financial Software (Quay).


Jo Davis has joined the Sales Team as a Telesales executive reporting to Russell Smith. Jo has had five years sales experience in the medical market, where she worked her way up from a telesales position to field sales representative to sales manager for the south of England. She achieved the highest sales in the company’s history whilst in this role. She is hoping to continue her success in her new job at Capita Financial Software (Quay).

Claire Jones has joined us as a Training Consultant reporting to Vicki Harris. Claire has been working in Financial Services since leaving college in 1998. She Started at Misys working on the IT helpdesk for their software. In 2001 Claire joined the Training Team to train on Mi-Solution which then evolved into Sesame Office. Her most recent employment has been an e-Business Consultant with Assureweb. During this time Claire has successfully passed her FPC 1 and 2 along with CeMAP 2 and 3.

TOP

 




What would you like to see in your newsletter?

We always appreciate your feedback and would be very interested to hear what you would like to see in your Newsletter.

If there are items you would like to see included in your Newsletter, please feel free to let us know.

Please send your ideas and comments to clientcare@quaysoftware.co.uk

TOP

   
Who do I contact at Capita Financial Software (Quay)?

We are always keen to hear your thoughts and comments as to how we can make our service to you better. Additionally, we want to ensure that we keep you up to date with the latest news from Quay, such as new features within CCD, upgrades to new versions and general key issues.

Click here for contact list

TOP


     
 

For further information on any of these stories, please do not hesitate to contact us.

Capita Financial Software Ltd
Thorley Wash Business Centre
Thorley Wash, Bishop's Stortford, Hertfordshire, CM23 4AT

Tel: 01279 756 060
Fax: 01279 659 748

email: sales@quaysoftware.co.uk
Web: www.quaysoftware.co.uk

This e-mail and any attachment is for authorised use by the intended recipient(s) only. It may contain proprietary material, confidential information and/or be subject to legal privilege. It should not be copied, disclosed to, retained or used by, any other party. If you are not an intended recipient then please promptly delete this e-mail and any attachment and all copies and inform the sender. Thank you.

© 2008 Capita Financial Software Ltd. All rights reserved.
Capita Financial Software Ltd. Thorley Wash Business Centre, Thorley Wash, Bishop’s Stortford, Herts CM23 4AT
Registered in England number 3136234.
Registered office: The Registry, 34 Beckenham Road, Beckenham, BR3 4TU. Part of the Capita Group Plc

www.capita.co.uk